Supplier Quality Terms and Conditions
Gaskoa, Inc. (Gaskoa) maintains a quality management system that adheres to the requirements of ISO 9001-2015. Compliance to this standard requires that we communicate all quality requirements to our suppliers.
As a valuable supplier to Gaskoa, it is understood that by acceptance of a Purchase Order (PO), your organization agrees to meet the requirements listed below. In this document, “supplier” refers to the company or entity Gaskoa contracts with, via PO, to provide service or product.
Your prompt attention to this matter is greatly appreciated.
On behalf of Gaskoa, Inc., we would like to express our gratitude for the products and services that you provide our company, and we look forward to a long relationship in the future. If you have any questions or concerns regarding the changes, please feel free to contact us at 708-566-4558.
Phil Kurowski
Manager of Quality Assurance
Gaskoa’s purchasing Terms and Conditions are defined as below. In any event of the terms mentioned below cannot be met, please notify Gaskoa immediately.
1. Acceptance - Gaskoa’s suppliers are required to review the purchasing terms and conditions and any requirements specified in the PO for approval of products and services, methods, processes and equipment and release of products and services
2. Competence – Gaskoa requires its suppliers to have a system in place for training, competence and awareness of all personnel involved with any product, process or service and be able to provide proof upon request. Only properly trained personnel with a demonstrated level of competence shall be employed to process product.
3. Interaction with Gaskoa – Acceptance of Gaskoa orders and each of its terms and conditions will be evidenced by the supplier’s issuance of the acknowledgement or by the supplier’s commencement of performance or shipping. Shipment and or delivery must be made to agree with the schedule as recorded on the PO or if the supplier cannot meet Gaskoa’s requested schedule, the supplier must so state on the acknowledgement copy and provide the best schedule that can be met which Gaskoa may accept or reject.
4. Performance reviews – Gaskoa monitors and reviews the quality and on-time delivery of products and services supplied by its suppliers. Suppliers with Unsatisfactory performance are requested to perform a corrective action. Gaskoa expects signs of improvement, supplier will be eliminated from the Approved Supplier List in case of no improvements.
5. Special requirements, critical items, key characteristics – Gaskoa suppliers need to be able to identify special requirements, critical terms and key characteristics and understand the specific requirements and actions needed to ensure they are adequately managed.
6. Test, inspection, verification (including production process verification) – Gaskoa requires its suppliers to test, inspect and verify all products and services before shipping. A final inspection will be made on Gaskoa’s premises. If rejected, the goods will be held for disposition at the supplier’s risk. Any payment for such goods shall be refunded by supplier unless supplier promptly corrects or replaces the same at its expense.
7. Use of statistical techniques – Gaskoa requires its suppliers to use statistical techniques, when applicable, to ensure production conformance and acceptance and to provide a sound basis for the analysis and improvement of production and system processes for carrying out inspection activities.
8. Implementation of QMS – Gaskoa encourages its suppliers to implement fundamental quality management systems that include and reflect the requirements of ISO 9001:2015. In case of an expired certificate, it is the supplier’s responsibility to provide an updated QMS certificate.
9. Approved Supplier List – Gaskoa requires its suppliers to maintain an “Approved Supplier List” including any customer-specified supplier. When specified by Gaskoa, suppliers will use customer-specified sources.
10. Certification
a. General Compliance: The supplier shall provide a Certificate of Compliance that all materials, processes, and / or finished items supplied under this order are as specified by Gaskoa Purchase Order.
b. Regulatory Compliance: The supplier shall submit and update its compliance to regulatory documentation, RoHS directive 2015/863. REACH SVCH, Prop 65 and Conflict Minerals, as applicable.
c. Raw Material Identification: If requested by Gaskoa on the Purchase Order, all raw material must be identified per the applicable specification and referenced to the Purchase Order.
d. Specific Compliance: If requested by Gaskoa on the Purchase Order, the supplier shall certify that all parts, materials, processes and finished items supplied under this order were inspected, tested and found to comply with the requirements of this order. Inspection and test data shall be maintained and are subject to Gaskoa examination. The applicable drawing and / or specification and its revision shall be referenced.
e. Material Test Reports: If requested by Gaskoa on the Purchase Order, the supplier shall submit a chemical and physical test report per the applicable specification for the material shipped under this order with actual test report per the applicable specification for the materials shipped under this order with actual test results from samples representative of this material.
11. Non-conformance – Gaskoa requires its suppliers to inspect and verify conformance of any products, processes and / or services to meet the engineering drawing requirements and / or Purchase Order requirements before shipping. If the product, process and / or service is found to be non-conforming, it shall immediate be disclosed to Gaskoa upon discovery, including but not limited to quantity shipped, date shipped, and the extent of nonconformance. Suppliers that receive notification of Nonconforming product shall take appropriate action to contain the nonconforming condition and prevent it from occurring again. The supplier will be notified if a formal Corrective Action is required to be submitted to Gaskoa.
12.Counterfeit parts – Gaskoa suppliers are required to take appropriate steps to ensure the prevention of counterfeit or suspect material, parts, components, and products that are to be incorporated into Gaskoa’s final products. In any case where counterfeit parts are identified, they will not be returned to the supplier nor put back into the supply chain.
13. Changes – Gaskoa’s suppliers are required to notify the company of any intended or actual change that may affect the quality of delivered products and services. These include, but are not limited to, changes in processes, products or services, quality management system, approved supplier list, ownership, management, or location and are subject to the re-survey and approval by Gaskoa.
14. Flow down of customer requirements – Gaskoa’s suppliers are required to clearly communicate all information and requirements per Purchase order to the sub-tier external providers that are involved in the production of Gaskoa’s products. In the case of a non-conformance, supplier should notify Gaskoa and obtain approval for their disposition.
15.Where applicable, Gaskoa suppliers are to be able to provide one or more samples as requested which is representative of all other items to be delivered, for inspection / verification of the quality requirements. In such cases, the supplier must wait for the Quality Manager’s approval before shipping remainder of the order. First Article Inspection shall not use prototype parts, or parts manufactured using different methods from those intended for normal production process, upon request by Gaskoa or its customers.
16. Document retention – Gaskoa suppliers and sub-tier external providers shall establish and maintain records to provide evidence of conformity to requirements. Records shall remain accessible, legible, readily identifiable, and retrievable. Gaskoa requires that these records be maintained and preserved for a period for at least 10 years, unless otherwise specified by Gaskoa or its customers. The records shall include, but not limited to, receiving, in-process, and final inspection reports, Certificates of Conformance, Raw material mill certifications, test results, documented non-conformances, and corrective actions, and Measuring and Test Equipment calibration documentation etc. After this retention period, Gaskoa must be notified of the intent to dispose of any records.
17. Right of access – Gaskoa, its customers and regulatory authorities reserves the right to conduct inspection of the supplier’s facility or that of their sub-tier external providers to confirm that the processes and practices mee Gaskoa requirements as well as any Quality requirements applicable. Gaskoa holds the right of access to quality system documentation and quality records as well as the ability to conduct audits and verify product and process.
18. Awareness – Gaskoa suppliers are responsible for ensuring that its personnel are aware of their contribution to product or service conformity, product safety and importance of ethical behavior. Suppliers will support product safety by ensuring standard practices and adhering to requirements of critical terms, key characteristics, and special requirements. Suppliers must be committed to high standards of ethics and business conduct by complying with all regulations and policies.